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Work Calendars

You can create new Work Calendar by clicking on the + sign on right side of the screen. By hovering over this sign you will see three options -  New Work Calendar, Import Work Calendar and Import Work Calendar Days.

 

There are many settings when creating Work Calendar so we will guide you one by one through them.

1. Check the Template box if you want to use the same settings in other Work Calendar but with different days and Working Hours. This option will create a template Work Calendar upon which your next one can be based on.

2. Give your new Work Calendar unique Name and Code.

3. Check the Active box if you want to be able to use the Work Calendar right away. If it is not set as Active, you will not be able to assign it to employee.

4. Choose an Anchor Date, this will be the day from which the Period Duration will be counted. This will also be the first day on which you can assign an employee to it.

5. Type in a number of days which will be the Period Duration of the Work Calendar. If you are a regular company you will most probably want to use number 7 as it will create a week long Work Calendar. Otherwise, if you have employees with shifts spanning more than a week, type in the specific number.

6. Choose how overnight work days are logged in Overnight Work Day Type.

- Selecting Change Type at Midnight will split the the work day into it's respective day types.

- Selecting Use the Start Day Type will make the part after midnight to be logged with the same type as the part before midnight.

7. Check the Work on Holidays box when you want to create a Work Calendar where even Holidays are work days. You can then set different pay rates for these days in Payroll Report Codes.

8. Check Flexible In/Out if you want to allow employees to start/stop logging hours few minutes sooner or later than the shift starts and type in allowed minutes Before and After, both at the start and end of the shift.

- Check the Enable Shift Rounding box if you want these Flexible In/Outs to be rounded to the start of the shift.

9. Type in maximum number of minutes which will not be counted as break to Ignored Break Duration.

10. Choose Tracking Type.

- TimeTrack+Absence is the basic option, with employees logging both their working hours and absences.

- With Absence only employees will only log when they are absent and the system will log time tracking automatically.

11. In Timesheet Type select the length at which you want timesheets to repeat by choosing from one of your defined Timesheet Types.

12. Type number of hours in Automatic OUT after. This is the number of hours after which employee is automatically signed out if he has not done so manually. Minimal value for this option is 8 hours.

13. Check the Clock-in/out records activities if you want to start recording set activity with each clock-in. Leave it unchecked when you want your employees to manually record their activity during the work time.

14. Choose Break Type.

- Manual = Employee clocks his every break. When entering the Break (min) in calendar days, type the approximate length of employee's break.

- Automatic - Duration = Type in the length of break which will be automatically logged in the system.

- Automatic - Interval = Type in start time and end time of the break.

- Automatic - After Hours = Use this option if you want break(Break Minutes) to be logged after specific time(After Clock IN) but only if the employee has worked required time(Min. Shift Duration). You are allowed to set multiple breaks of this type.

 

If you choose to Import Work Calendar, you can download the template from here to help you with creating the import file.

Work Calendar Import template:

Download here

You can also just choose to Import Work Calendar Days to add working days and hours to an already existing Work Calendar.

Work Calendar Days Import template:

Download here