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Invoices

You can create comprehensive invoices that cover all your work with clients and projects. You can select from clients and projects along with searching for a specific period of time. * Client: select from the client that you want to create an invoice. * Project: select from the project that you wish to create an invoice for. * Status: select from three options: * All * Draft * Final * Dates: use this search feature to search between a specific period of time. Onc...

Employee Client Report

The Employee Client Report allows you to create reports that offer you a complete breakdown of employee client hours logged. * Period: search for data within a specific time period. Alternatively you can select using a pre-set time period such as current week, current month or current year. * Client: you can select from various clients connected to your business. * Employee: here you can pick a specific employee or indeed the whole company Once you are happy with this you select cre...

Employee Daily Report

The Employee Daily Report gives you the opportunity to create a tailored excel sheet that gives you a breakdown of employees connected to certain clients. * Period: search for data within a specific time period. Alternatively you can select using a pre-set time period such as current week, current month or current year. * From and To: when you have selected custom selection from the period search box. * Client: you can select from various clients connected to your business. * Employee...

Time Off Report

The Time Off Report is a great tool for creating a detailed excel sheet that you can tailor to meet your requirements. It has several options that allow you to search for one employee, several employees or even the whole company. * Period: search for a specific date range using the custom option. Alternatively you can select from several other time periods including yesterday, current week or previous month. * Range: select from various employee options including one employee, my team mem...

Employee Report & Company Report

The Employee Report allows you to create a report that provides you with a summary of time off, task and projects of an employee for a selected period of time. * Month: you can search for a specific period of time by using the dropdown search menu * Employee: select the employee which you wish the view the details for You can view these reports via the Create Report, Download PDF and Download DOC button. COMPANY REPORT The Company Report allows you to create a breakdown of tasks, ...

Project Reports

Comprehensive Report

Time Off Spending Report

Payroll Reports

Time Tracking: Timesheets

TIMESHEETS Tracking time with Flapps is done by using the timesheets. There are three different types of timesheets and these can be found in three different locations: * Daily Timesheet (Time Tracking) * Weekly Timesheet (Time Tracking) * Timesheets (Homepage)

Time Tracking: Weekly Timesheet

The Weekly Timesheet Tracking time with Flapps is done by using the timesheets. There are three different types of timesheets and these can be found in three different locations: * Daily Timesheet (Time Tracking) * Weekly Timesheet (Time Tracking) * Timesheets (Homepage) ​​​​

Time Tracking: Daily Timesheet

Time Off: Time Off Spending Overview

Time Off: Yearly Overview

Time Off: Time Off Calendar

Time Off: List Of Time Off

Request New Password

Change Password

Sign In & Sign Out

Employee Export & Import

Employee Export _From your Home page_ -> go to Configuration -> employees (tab at top) -> green + -> employee export – from the employee export screen you can edit your report to your needs -> create report, this will create an excel sheet that will download to your computer ready for the next stage -> Importing Import Employees _Return to the employee page_ -> employees (tab at top) -> green + -> import employees -> choose file -> upload ...

Switching Off Options You Do Not Use

To switch off the options you do not wish to see on your account simply do the following: From the Home screen -> More -> Configuration -> Settings tab. From here you will see a list of options on the left that you can turn off. For example: Click -> Dashboard -> switch Dashboard OFF. It will no longer appear on your list of options that is visible on your homepage. _* Below an example of a Flapps homepage with all options switched on._ Please Note: To switch both Tim...

Project / Line Manager Substitution

We have introduced a new feature that allows project managers and line managers to nominate a substitute project / line manager to take over the employee time off requests & timesheet duty of their team members when they are on vacation. The new feature will notify the project / line manager and the person selected via email confirmation. To select this new feature simply follow the below steps_._ From the Flapps homepage click on your name (top right of page) -> Click on My Settings Gene...

Create New Client and Projects

If you need to add a new client and project to your Flapps account. Below you will find an easy to follow guide. * -> From your Flapps homepage click > More * -> Click on Configuration scroll > Clients and Projects * -> Highlight large plus sign > Add New Client / Add New Projects * -> Add New Client / Add New Project > fill in the details * -> Boxes marked with * must be filled in * Using the large plus sign to access the Add New Clients and Add New ...

Daily & Weekly Timesheet

Your Time Tracking page allows you two options for tracking your working week. You can decide on tracking your hours using the daily timesheet or the weekly timesheet. _To set your Daily Timesheet up just do the following:_ From your Flapps homepage -> Time Tracking -> Current (date) is highlighted -> Duration_ _Select between Hrs and Min _Your daily timesheet also allows you to track your day through the timer option by doing the following:_ * Start beside _Hrs_/_Min_ (Plea...

Create New Type Of Expense

To create a new type of expense just do the following: From your Flapps homepage click on Expenses * -> Highlight large plus sign -> Add New Type * -> New Type - fill in details * -> Boxes marked with * must be filled in * Using the large plus sign to access the Add New Expense feature * Fill in the details that you want to be connected to the new expenses

Add New Expense

To add a new expense to your Flapps account to the following: From your Flapps homepage click * -> Expenses * -> Large plus sign * -> Add New Expense * -> Boxes marked with * must be filled in * Using the large plus sign to access the Add New Expense feature * Fill in the details that you want to be connected to the New Expense

Create New Task

If you need to add a new task to something you are working on just do the following: From your Flapps homepage click : * -> More * -> Configuration * Highlight large plus sign -> Add New Task * Fill in the details * Boxes marked with * must be filled in * Using the large plus sign to access the Add New Task feature * Fill in the details that you want to be connected to the new task

Create New User

Creating a new user is simple with Flapps. Just follow the below guidelines. From your Flapps homepage click: * -> More * -> Configuration * Highlight large plus sign -> Create New User * Fill in the details * Boxes marked with * must be filled in * Create a new user by moving to the large plus sign * Filling in new employee details paying attention to the boxes marked with an asterisk

Employees and Organizational Structure

Creating new employees in Flapps is very simple. Please read the steps and explanation of the process. Go to: * -> Configuration * -> Employees and click the * -> Large plus sign * -> Create New User Important Note: Enter the top managers first, then the lower level staff and regular employees last. Enter the Employee ID, First and Last Name, Email and all personal information. An Employee ID is not required, but it must be unique if you decide to use it. ...

Creating Time Tracking Tasks

The list of Tasks is common for the entire company. It allows for better cross-department comparisons. Simply do the following: * -> Configuration * -> Tasks * -> Add New Task * Name your Task and give it a default rate which can be modified later for each project. * Set the rule for the Task, whether it must be logged to a Project or if it is fine not to do so. It allows you to better distinguish between Client work and other. * Click on the check mark...

User Roles Explained

Flapps supports nine different user roles to match users' position in the company with their data access and roles they have in Flapps. _To set a user role do the following:_ * -> Configuration * -> Employees and click the relevant name to edit (each employee can have one or more roles with an employee role being default and required for everyone. The user must sign out and sign back in for the role change to take effect). _*Note_: Please contact Flapps support if you turned ...

Time Tracking Methods

Flapps supports two time tracking methods that can be configured in Configuration -> Settings. An Admin can select one method for the whole company, or can leave it up to employees to decide which method they prefer. 1. Duration Time Tracking Duration time tracking lets employees enter how long they worked on a specific tasks regardless of what time the task they worked on started. Employees can enter the duration manually or use the timer to measure the time. The Timer option is only ...

Monthly Approval Process Explained

Flapps provides an enterprise-level approval process of monthly time sheets. For this process to work correctly, the company organizational chart must be created by setting the employee user roles and employee managers in the Configuration -> Employees. The monthly approval process has three stages: 1. Submitting the time sheet by Employee Each employee is required to Submit their time sheet when the month is over. Clicking the 'To Do' link on the Dashboard or navigatin...

Time Off Approval Process Explained

The Time Off approval process is very straight forward and starts with an employee submitting a Time Off Request. At the time of the request, the employee is shown their remaining balance for each type of leave. The balance reflects already approved and also requested (not yet approved) time off. There is a Time Off calendar at the bottom part of the screen that shows absence requests from the team members on the employee's level, his/her manager and subordinates. It can be used to better coo...